File Recovery – Restore Files
File Tech

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File Recovery – Restore Files: An Ultimate Guide

Data loss is one of the most dreaded things for any individual or business. No matter how important or useless the data may seem, it’s crucial to have data backups and recovery plans in place. Accidents can happen at any time, and data loss can occur due to various reasons such as accidental deletion, system crashes, software bugs, hardware failure, viruses, natural calamities, and more. However, with advancements in technology, it’s possible to recover files that seemed lost forever or deleted accidentally. In this article, we will discuss everything you need to know about file recovery and how to restore files.

What is File Recovery?

The process of restoring or recovering data that has been lost, deleted, or corrupted due to various reasons is called File Recovery. When data is lost or deleted, it isn’t usually destroyed immediately. Instead, the data is marked as ‘free space’ and is made available for overwriting. This means that the data is still present on the device or storage media, but you won’t be able to access it without using a file recovery software tool.

Types of Data Loss

Knowing the types of data loss can help you understand how to recover or restore files in a better way. There are two types of data loss: logical and physical.

1. Logical Data Loss: Logical data loss is due to software or human errors, such as accidental deletion, formatting, malware or virus attacks. When data is lost due to logical reasons, the device or media is physically intact and can be accessed without any issues.

2. Physical Data Loss: As the name suggests, physical data loss occurs when the storage media is damaged physically or mechanically. This can happen due to water damage, fire, hardware issues or other environmental factors that damage the device or media. When data is lost due to physical reasons, it can’t be recovered using software tools.

How to Recover Files: Steps to Follow

Before you start the file recovery process, there are few things you need to keep in mind;

1. Stop using the device or media that has data loss immediately. Every time you save data or install applications, you risk overwriting the data you want to recover.

2. Analyze the type of data loss, logical or physical.

3. Check if you have any backup data.

4. Choose an appropriate file recovery software tool depending on your device or the media that has data loss.

Here are the steps to follow for file recovery process:

Step 1: Download and Install the Software Tool

Choose the best file recovery software tool that suits your device or media. There are various free and paid software tools available on the internet. After downloading, install the software tool on a different device than the one you want to recover.

Step 2: Connect Your Device or Media

Connect your device or media to the device where you have installed the software tool. For example, if you want to recover data from an external hard drive, connect the hard drive to your computer.

Step 3: Choose the Device or Media

After opening the software tool, select the device or media from which you want to restore files.

Step 4: Scan the Device or Media

Some software tools provide the option to choose between quick and deep scan options. A quick scan will take less time to analyze the device or media and restore files, but it may not recover all the files. A deep or full scan will take more time to analyze the device, but it will recover all possible files. Choose the appropriate scan option and start the scanning process.

Step 5: Preview and Restore Files

After the scanning process is complete, the software tool will display a list of recoverable files. Preview the files, and select the ones you want to restore. Make sure to save the recovered files to a different location than the one you are recovering from.

Best File Recovery Software Tools

There are various file recovery software tools available on the internet, and we have compiled a list of the best ones:

1. Recuva: Recuva is a free file recovery software tool that can restore lost or deleted files from your computer, external hard drives, USB drives, and memory cards. It’s easy to use and has a clean user interface.

2. EaseUS Data Recovery Wizard: EaseUS Data Recovery Wizard is another popular file recovery software tool. It has both free and paid versions and can recover files from various storage devices.

3. Stellar Data Recovery: Stellar Data Recovery is a powerful file recovery software tool that can recover lost or corrupted files from your computer and external storage devices. It has a user-friendly interface and a lot of features.

4. Disk Drill: Disk Drill is another common file recovery software tool that can recover files from various devices. It has a free and paid version and supports various file formats.

Prevent Data Loss: Tips to Follow

Preventing data loss is always better than recovering files. Here are few tips to follow to prevent data loss:

1. Always keep a backup: Create a backup of your important files regularly. Use cloud storage or external hard drives to save your data.

2. Use antimalware software: Install antimalware software to protect your device from malware and viruses.

3. Keep your software updated: Regularly update your OS and applications to fix any security vulnerabilities.

4. Handle devices carefully: Avoid dropping, exposing to moisture or heat, and handle your devices and storage media carefully.


In conclusion, data loss can happen anytime, and having a file recovery plan in place is crucial. Remember, if you have lost any data, stop using the device or media immediately, choose an appropriate file recovery software tool, and always save the recovered files to a different location. Also, keep a backup and follow the tips to prevent data loss. By following these steps, you can restore files and prevent any further data loss.